Clinical education is a crucial part of allied health programs. But how do schools, students, and administrators manage hours, competencies, and evaluations efficiently? The answer lies in Trajecsys, a digital platform transforming how clinical tracking and documentation are handled in healthcare education. Designed with both usability and compliance in mind, Trajecsys bridges the gap between academic institutions and clinical affiliates.
What is Trajecsys?
Trajecsys is a web-based clinical tracking and reporting system designed for allied health programs such as radiologic technology, sonography, respiratory therapy, nursing, and more. It allows students to log clinical hours, complete evaluations, track competencies, and generate reports—all in real-time. Instructors and clinical preceptors can verify data, communicate with students, and ensure that program requirements are being met accurately and efficiently.
Why Allied Health Programs Choose Trajecsys
There are several reasons why hundreds of accredited programs across the U.S. and Canada have adopted Trajecsys.
1. Real-Time Data Access
In traditional systems, students used paper logs or spreadsheets to record clinical hours. Trajecsys eliminates this inefficiency. Through its cloud-based interface, students can enter hours immediately after their shift, while instructors can review and approve them in real time.
2. Compliance and Accreditation Support
Programs accredited by bodies like JRCERT, CoARC, and CAAHEP need to maintain meticulous records of student progress. Trajecsys supports compliance by generating reports that align with accreditation standards, making site visits and audits smoother and faster.
3. Mobile-Friendly Interface
Students and faculty aren’t always at a desk. Trajecsys is designed to be mobile-responsive, allowing users to log hours, evaluate students, and communicate directly from their smartphones or tablets.
4. Paperless Documentation
Going digital reduces the need for physical paperwork. Clinical evaluation forms, competency checklists, and timesheets can all be completed, submitted, and stored electronically. This not only saves time but also enhances data security and accuracy.
Key Features of the Trajecsys Platform
Understanding the core features of Trajecsys can help institutions determine its value for their programs.
Cloud-Based Time Tracking
Students log in from any internet-connected device to clock in and out of their clinical shifts. Time records are geotagged to prevent fraud and ensure accountability. Faculty can view timecards, request edits, or approve submissions instantly.
Competency Tracking
Clinical instructors can assess students’ clinical competencies directly within the system. Trajecsys allows the creation of custom competency lists tailored to each program’s unique curriculum and clinical expectations.
Digital Evaluations
Trajecsys simplifies clinical evaluations with intuitive forms that can be customized per institution. Instructors rate students on professional behavior, technical skills, and patient interaction, and students can review feedback in real time.
Automated Reporting
Generating end-of-semester reports, student progress summaries, and clinical site evaluations is a breeze. This automation saves time and allows educators to focus more on teaching and less on administrative tasks.
Secure Communication Tools
The platform supports direct messaging between students, clinical instructors, and program directors. This improves communication, resolves issues faster, and fosters transparency across clinical sites.
Who Uses Trajecsys?
Trajecsys is widely used by:
- Radiologic Technology Programs: Track imaging procedures, hours, and competencies.
- Nursing Schools: Log patient care experiences and clinical attendance.
- Sonography Programs: Record scans and case studies while maintaining DMS standards.
- Respiratory Therapy Programs: Track ventilator checks, ABG sampling, and more.
Whether the program is small or large, Trajecsys scales to fit the needs of the institution and supports multiple campuses and affiliate clinical sites.
Benefits for Students and Educators
For Students
- Easy access to real-time clinical data
- Faster feedback and evaluations
- Simplified logging and record-keeping
- Peace of mind knowing their data is secure and accessible
For Educators and Administrators
- Reduced paperwork and manual data entry
- Immediate insight into student performance
- Improved program efficiency and compliance tracking
- Strengthened relationships with clinical sites through centralized communication
Is Trajecsys Easy to Implement?
Yes. Most institutions report a smooth implementation process, often within a few weeks. Trajecsys provides dedicated training, onboarding resources, and customer support to guide schools and their staff. Integration with existing learning management systems (LMS) is also possible in some cases.
Real-World Example
A community college in Florida adopted Trajecsys for its radiography program. Before, students used printed timecards and physical binders to track clinical hours and procedures. After switching to Trajecsys, the program reported a 40% reduction in time spent managing clinical data and a significant improvement in report accuracy for accreditation reviews.
Frequently Asked Questions (FAQ)
What does Trajecsys cost?
Pricing varies by program size and features. Most institutions receive a custom quote based on their needs.
Is Trajecsys compliant with FERPA and HIPAA?
Yes, Trajecsys is built with data security in mind and adheres to industry standards for educational and health-related data protection.
Can students access their data after graduation?
Yes, alumni access can be arranged depending on institutional policy.
Does Trajecsys support multi-site clinical tracking?
Absolutely. Students can rotate through different clinical sites, and the platform supports tracking for each location.
Is there tech support available?
Yes, Trajecsys offers responsive support for both faculty and students, including training webinars and knowledge base resources.
Conclusion:
If you’re managing an allied health program and struggling with paperwork, manual reporting, or compliance requirements, Trajecsys offers a streamlined, reliable, and user-friendly solution. With real-time access to data, mobile compatibility, and customizable features, Trajecsys supports both students and educators on their journey toward clinical excellence. Ready to transform your clinical tracking process? Explore Trajecsys and elevate your program’s efficiency today.